AGPA Member Meeting
April 7th and 8th,
2008
April 8th at
Meeting began 5:40pm Meeting began 5:30pm
9 members 10 members
4 Directors Present:
Gina Dilizia (president), Julene Teixiera (vice president)
Meghan Schaney (treasurer), Wendy Enzmann (secretary)
1. Welcome and review of minutes–Gina/Julene welcomed everyone. There was a motion to accept the March minutes as written. Minutes were approved by members at both meetings.
2. Financial Update –
Meghan asked if anyone needs a statement now to please let her know.
Meghan informed the members that the Puerto Rico Meet coaches expenses came out to be $65-67 per gymnast.
As soon as the prep opt meet is over there will be a push to get all accounts updated.
For
The board hopes to refund the balance in the accounts which will include the balance of assessments and any fundraised amounts. We hope to be able to use the warm up and leo cost ($300) since most people paid for them by check and it is an expense.
We are able to refund up to the amount paid into the
assessment account- any amount above that will need receipts.
3. Fundraiser update
All Fundraisers must be wrapped up by May 18th
to close out
Current ongoing fundraisers include:
· Joe Corbi’s- date due April 30th with delivery on May 14th.
Co-Chairs Susanne Healey in
Flyers and order forms were handed out at both meetings
· Butterbraids- date due April 21st with delivery date on 5/2
Chair Lynn Iarussi in
Flyers and order forms were handed out at both meetings
· AD book- for Prep Opt meet Chair Jill Piispanen. Members are able to sell ads and have it count towards their fundraising. This fundraiser is 100% profit for the AGPA.
The AD book will be sold at the meet
for a small price ($2-5 range)
Flyers for the ad book were available at the meetings and can be found on the Prep Opt State Meet website.
It was suggested that we make up a separate form for businesses.
The AD book will include coupons for a “free” item or ½ off at concessions- Pam Coneeny will discuss with board the best option would be for this.
Each book will be numbered and will have a tear off part for a chance to win VISA Championships Tickets.
The book could include coupons for local businesses as
well as a photo of Alicia.
Meghan pointed out that as of April only 21 members
have met the fundraising requirement.
We have a total of 92 participating members.
It was mentioned that if anyone is interested in
chairing a fundraiser to please let the board know ASAP and must have a very
quick turn around time.
4. State Prep Opt Meet
Gina& Julene reminded everyone that the meet is May 16-18, 2008 at Bellingham HS.
The work slots will come out soon. Julene will send out the set up/breakdown sign up list first to get an idea of how many people are committed to working the meet.
Set up will be at 2pm on Friday with the first session most likely Friday evening. Breakdown is currently planned for Sunday afternoon. We will need MORE people for set up than breakdown. The state sets the sessions and once Julene has that information she will be able to determine the # of slots each family is required to work as well as the times of the sessions.
Vendor list and location
Other Vendors/AGPA
Tables and Space location
NAME
CHAIR
LOCATION
Flowers (pre order)
(NEED)
Hall by entrance
E
Video You Tube (pre order) Capozzi
Sign with sm. Table
Wishgrams(pre order)
Hall by entrance
Stockman Photo
Healey
awards area
Engraver
Friedman
awards area
Leos by Alpha/Wendy
Roderick
Hall area
Fine
Designs
Healey
Hall
Jewelry
Kuvin
Hall
Decals
AGPA
Merchandise
Roderick
Hall
Raffles
Enzmann
Hall and walk around
Concessions
Coneeny
Concession stand
Cotton
Candy
Coneeny
Concession stand
Dipping Dots
Coneeny
self stand near concessions
A member asked when the vendors should plan on arriving. Julene said that they are able to start setting up at 2pm on Friday.
A member also asked if it was possible to make up maps
with the layout of the venue for vendors and workers.
Information is posted on the AGPA website and linked the state website regarding flowers, ad book, directions, videotaping. The You Tube e-video forms can be found on the website and will be available at the door as well. Parents will need to sign consent/release forms at the meet. The cost is $20 for floor or $45 for all 4 events.
Rotation Sheets- this will cost the AGPA money to make copies of the rotation sheet. The state provides the list and we are responsible for putting out the information.
Members with girls going to Nationals will not be able to work the meet due to the date conflict. A reminder email will be sent to all level 10 gymnasts letting them know of the date conflict and in order to get credit for working the meet they will need to do some significant work ahead of time. They should contact the board ahead of time.
Team photos of the prep opt team will be in the ad
book. One for the
6. End of the Year party
Surveys were passed out the team girls to gather ideas for the end of the year party. To date few have been returned. Next month more ideas will be presented to the members.
We have 3 graduating seniors this year.
Moira Pryhoda,
7. Other/New business
Burlington- Interim officers (Secretary and
Treasurer)will be needed from the May/June until new board takes over in
Sept.
The AGPA has a lap top and may need to purchase
QuickBooks for the financial files.
Meghan and Julene will help anyone who is interested and willing to
do the job.
Meeting was adjourned at 6:15pm in